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Evidence Guide: ICTPMG609 - Plan and direct complex ICT projects

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICTPMG609 - Plan and direct complex ICT projects

What evidence can you provide to prove your understanding of each of the following citeria?

Identify the strategic and operational needs of the ICT project during the planning phase

  1. Identify the strategic and operational needs of the project during the planning phase
  2. 1.2 Identify and consider the project's strategic context and requirements
  3. 1.3 Identify and consider the organisation's strategic and business plans, and its output requirements
  4. Identify and explore client requirements and the impact of legislation and industry codes and standards
  5. Conduct a risk management analysis and develop and document a risk-management plan
Identify the strategic and operational needs of the project during the planning phase

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

1.2 Identify and consider the project's strategic context and requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

1.3 Identify and consider the organisation's strategic and business plans, and its output requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and explore client requirements and the impact of legislation and industry codes and standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct a risk management analysis and develop and document a risk-management plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare the ICT project plan

  1. Define and document precise specifications and terms of reference for the project
  2. Identify and document project budget, specified to a level that can be used for the management of sub-tasks
  3. Define skills needed for the successful completion of project
  4. Define, document and secure physical and other resources required to support the project
  5. Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages
  6. 2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required
Define and document precise specifications and terms of reference for the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document project budget, specified to a level that can be used for the management of sub-tasks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define skills needed for the successful completion of project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define, document and secure physical and other resources required to support the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assemble the ICT project team and commence work

  1. Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved
  2. Implement effective communication processes to coordinate work and inform team members of progress
  3. Identify and communicate clear reporting processes for team members
Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement effective communication processes to coordinate work and inform team members of progress

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and communicate clear reporting processes for team members

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage the IT project

  1. Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies
  2. Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan
  3. Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes
  4. Monitor resourcing to support the project and make corrections to reflect changing circumstances
  5. Report overall project progress to senior management or funding bodies as required and in line with the project plan
Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor resourcing to support the project and make corrections to reflect changing circumstances

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report overall project progress to senior management or funding bodies as required and in line with the project plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise the IT project

  1. Finalise the project in line with the project plan
  2. Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures
  3. Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved
  4. Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project
Finalise the project in line with the project plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use the IT project to contribute to improved policies and processes

  1. Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project
  2. Forward opportunities for future further developments following project completion for consideration by senior management
  3. 6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes
Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Forward opportunities for future further developments following project completion for consideration by senior management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify the strategic and operational needs of the ICT project during the planning phase

1.1 Identify the strategic and operational needs of the project during the planning phase

1.2 Identify and consider the project's strategic context and requirements

1.3 Identify and consider the organisation's strategic and business plans, and its output requirements

1.4 Identify and explore client requirements and the impact of legislation and industry codes and standards

1.5 Conduct a risk management analysis and develop and document a risk-management plan

2. Prepare the ICT project plan

2.1 Define and document precise specifications and terms of reference for the project

2.2 Identify and document project budget, specified to a level that can be used for the management of sub-tasks

2.3 Define skills needed for the successful completion of project

2.4 Define, document and secure physical and other resources required to support the project

2.5 Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages

2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required

3. Assemble the ICT project team and commence work

3.1 Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved

3.2 Implement effective communication processes to coordinate work and inform team members of progress

3.3 Identify and communicate clear reporting processes for team members

4. Manage the IT project

4.1 Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies

4.2 Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan

4.3 Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes

4.4 Monitor resourcing to support the project and make corrections to reflect changing circumstances

4.5 Report overall project progress to senior management or funding bodies as required and in line with the project plan

5. Finalise the IT project

5.1 Finalise the project in line with the project plan

5.2 Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures

5.3 Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved

5.4 Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project

6. Use the IT project to contribute to improved policies and processes

6.1 Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project

6.2 Forward opportunities for future further developments following project completion for consideration by senior management

6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify the strategic and operational needs of the ICT project during the planning phase

1.1 Identify the strategic and operational needs of the project during the planning phase

1.2 Identify and consider the project's strategic context and requirements

1.3 Identify and consider the organisation's strategic and business plans, and its output requirements

1.4 Identify and explore client requirements and the impact of legislation and industry codes and standards

1.5 Conduct a risk management analysis and develop and document a risk-management plan

2. Prepare the ICT project plan

2.1 Define and document precise specifications and terms of reference for the project

2.2 Identify and document project budget, specified to a level that can be used for the management of sub-tasks

2.3 Define skills needed for the successful completion of project

2.4 Define, document and secure physical and other resources required to support the project

2.5 Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages

2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required

3. Assemble the ICT project team and commence work

3.1 Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved

3.2 Implement effective communication processes to coordinate work and inform team members of progress

3.3 Identify and communicate clear reporting processes for team members

4. Manage the IT project

4.1 Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies

4.2 Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan

4.3 Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes

4.4 Monitor resourcing to support the project and make corrections to reflect changing circumstances

4.5 Report overall project progress to senior management or funding bodies as required and in line with the project plan

5. Finalise the IT project

5.1 Finalise the project in line with the project plan

5.2 Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures

5.3 Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved

5.4 Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project

6. Use the IT project to contribute to improved policies and processes

6.1 Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project

6.2 Forward opportunities for future further developments following project completion for consideration by senior management

6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes

Evidence of the ability to:

design, implement, manage and finalise a complex information and communications technology (ICT) project

manage planning processes, scheduling, human resources, reporting and response to contingencies

align projects with organisational strategies and requirements

assess outcomes and provide recommendations that will refine and improve future ICT project management processes.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

explain the concepts of risk management planning and processes

outline computer software functions and operation, including relevant proprietary software

identify relevant current legislation, codes and standards

explain sustainability requirements and ratings, including:

reporting mechanisms

conservation of energy

management of other resources

explain tools and models of project management

identify and explain organisational frameworks and functions, including:

enterprises

government bodies

industry associations.